Retail‑ready bookkeeping,
powered by Offshore + AI.
Sayf Bookkeeping Inc combines highly secure global delivery pods with a secure, sandboxed AI‑assisted portal, so local retail businesses always know their cash, inventory, and payables — without ever touching the books.
- Specialized in local, non‑franchise retail and small service businesses.
- QuickBooks Online with standardized, conservative processes — no tax, just clean books.
- Secure AI chat to ask, “What’s my cash today?” or “Who still owes me?” any time.
Starting conservatively: limiting onboarding capacity to protect operational precision and attention.
How Sayf works for you
A simple, conservative workflow: you stay focused on local customers; our offshore teams and secure AI‑assisted portal handle the bookkeeping.
1. We onboard carefully
Each new client goes through a clear checklist: engagement, data, QuickBooks setup, and a “trial month” with extra review.
- Local, non‑franchise retail focus
- QuickBooks Online only (phase 1)
- Standard chart of accounts
2. Offshore pods do the work
Dedicated, secure global bookkeepers handle daily entries, reconciliations, and monthly closes under US-based accountant oversight.
- Daily bank & card feed checks
- AP / AR tracking and reminders
- Monthly close with checklists
3. You see everything here
Your portal becomes the single place to see cash, receivables, payables, and simple KPIs, with an AI layer to answer routine questions.
- Secure client login
- Dynamic AI Q&A interaction
- Export‑ready reports for your CPA
Focused bookkeeping services
Phase one is intentionally narrow: clean, conservative bookkeeping for small retailers and service businesses — no tax, no distractions.
Core bookkeeping
Transaction coding, reconciliations, and monthly closes so your numbers are reliable and ready for decisions.
- Daily / weekly posting from feeds
- Bank & credit card reconciliations
- Clean chart of accounts
Retail‑aware processes
Extra attention to inventory, payment methods, and discounts that affect retail margins and cash flow.
- POS and payout mapping
- Basic inventory and shrink checks
- Gift cards, credits, and tips
AI‑assisted insight
Ask simple questions in natural language instead of digging through reports — backed by your own reconciled data.
- Cash & AR questions on demand
- Vendor & expense summaries
- Sandboxed AI concierge over your reconciled data
Built for trust, not just speed
The parts that don't show up in a demo click-through, but decide whether you can actually rely on the books.
Encrypted & isolated
Sensitive identifiers like your tax ID are sealed with AES-256-GCM at rest, passwords are hashed with bcrypt, and every connection runs over TLS. Every tenant-scoped table is isolated by Postgres Row-Level Security — enforced by the database itself, not an application filter that a future update could loosen.
- AES-256-GCM for tax ID / EIN
- Database-enforced isolation
- TLS end-to-end
Immutable & audited
Every post, void, and clarification is written to an append-only audit trail with the acting person attached. Once a journal entry is posted it can never be silently edited — only reversed, with a reason, forever visible.
- Human-attributable audit log
- Posted entries are permanent
- Corrections are new entries
Backed up & monitored
A full backup runs every day and copies automatically to a separate off-site location — proven, not theoretical: we've restored a live daily backup end-to-end and confirmed the books balanced to the cent afterward. Every service continuously health-checks its own database connectivity. One thing we won't do is invent a number: we don't publish a formal uptime SLA yet, and we'd rather tell you that than not.
- Daily backups, off-site
- Restore tested end-to-end
- Continuous health checks
Want the full picture of the platform behind the service? Read the LedgerIQ platform overview & briefs →
Transparent, Value-Locked Pricing
Scale bookkeeping securely. Choose pure AI automation or combine it with our high-end supervised global operational pods.
Tier 1 — AI Only
No human layer, pure automation. Ideal for CPAs who want to resell, white-label, or manage transactions themselves.
- ✓ Standardized AI Categorizations
- ✓ S3 Put prefix lockbox
- ✓ 24/7 AI Chat Concierge
- ✓ Automatic bank feed mappings
Founder Beta
Full AI + human layer. Lock in 50% savings forever. Leverage US-supervised offshore accounting operations.
- ✓ **60 Days 100% Free Trial**
- ✓ Full offshore pod allocations
- ✓ Senior accountant oversight verification
- ✓ Multi-system anomaly validation
Tier 2 — AI + Human
Our standard list price when we launch publicly. Full human operations delivery and token audit trail.
- ✓ Full Offshore Pod Operations
- ✓ Direct QBO continuous reconciliation
- ✓ Exception resolution dashboards
- ✓ Priority accountant close checks
Multi-Location & High Volume
For companies with high transaction volumes (1000+/mo) or multiple operating nodes. We price customized operational structures based on volume and location parameters.
CPA Partner & Referral Structure
As trusted SME advisors, CPAs multiplier channels are massive. Refer clients to Sayf, offload tedious daily transaction postings, and build recurring revenue streams.
20% Recurring Lifetime Commission
Receive **20% recurring monthly rewards** on the billing amount of every single referred client, as long as they stay active. That is **$79.80/month** per referred Founder Beta client.
Partner Commission Calculator
Who is behind Sayf
Sayf Bookkeeping Inc is a US‑led firm based near Chicago with dedicated secure global operations pods. The model blends on‑the‑ground US bookkeeping understanding with offshore talent and time‑zone advantages.
US leadership
The founder in Lombard, IL handles marketing, technology, product design, and client relationships, with a conservative, data‑driven approach.
Offshore operations
A dedicated delivery manager holds equity and oversees training, secure environments, KPIs, and day‑to‑day deliveries for our global pods.
Get in touch
Share a few details about your business and we’ll schedule a brief, no‑pressure intro call.