Know your cash drawer before you lock up
Daily POS truth, supplier-cost early warning, margin you can see.
Retail runs on thin margins and daily cash. A shop owner should not have to wait for a monthly statement to find out that a supplier quietly raised prices or that last week's takings were down. LedgerIQ closes the books every day.
What a shop owner sees
Today vs last week, vs last year
Sales velocity comparisons the moment the POS daily-sales export lands — not a number you reconstruct at month-end.
Cash-drawer reconciliation
Register tapes and petty-cash logs photographed in; drawer adjustments audited against recorded sales.
Low-balance alert
A flashing warning when checking drops under the threshold you set — before a payroll run or a big vendor payment bounces.
Gross margin, live
Revenue against cost of goods as entries post, so a margin slip shows up this week, not next quarter.
Supplier creep guard
Set a budgeted threshold per category. When an ingested invoice or statement pushes spend over it — a distributor's prices up 12%, a delivery-app fee that grew — LedgerIQ raises it as an alert with a plain-English explanation of what moved and by how much. The point is to catch it on the invoice, not on the quarterly review.
Inputs that match how a shop actually operates
- POS daily sales — Square / Toast-style daily exports recorded straight to cash and revenue.
- Supplier invoices — Photographed or PDF, mapped to accounts payable and inventory.
- Card and processor settlements — Batch credit-card settlements reconciled through a Stripe connection.
- E-commerce orders — Online checkouts aggregated alongside in-store takings.
- Voice memos — "Paid the plumber $180 cash" — spoken on the way out, transcribed and drafted.
Why the human layer matters here
Retail categorisation is full of edge cases — a mixed supplier order that is half inventory and half equipment, a refund that looks like a sale, a personal charge on the business card. Those are exactly the entries LedgerIQ routes to a trained accountant before they post, so the margin number you are trusting is a reviewed number.
The books should tell you a supplier raised prices the day the invoice arrives — not the day your accountant finishes the quarter.